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  Editing: Commonsense Rules

1. Starting a sentence with and or but

  • The rule that you should never begin a sentence with and or but is dead. Today, rule books encourage it, professional writers do it, it has rhetorical value, and it makes sense.

2. Split infinitive

  • Infinitive:The word to followed by a verb form: to be, to find, to dance

  • Split infinitives: A split infinitive puts a modifier between the word to and the verb form:
    to always be, to never find
  • For Example:
    For her to never complain seems unreal.
    I wished to properly understand programming.

  • Unsplit infinitives:
    always to be
    never to find

  • For Example:
    He wants to learn how to write well.

  • Note: Even if you neither know nor care what a split infinitive is, the right place to be on the issue is: knowing how to distinguish between the two types of infinitive structures listed above.

3. Keep Lists Parallel

  • When you make a list, be sure each item in it has basically the same structure. The term for having a similar structure is "parallelism."

  • For Example:
    Don't Write
    A typical business report has these preliminary elements:
    • a cover page
    • a table of contents
    • it also has an executive summary

    Do Write
    A typical business report has these preliminary elements:

    • a cover page
    • a table of contents
    • an executive summary

  • Note: Make sure the lead in matches the list
    Don't Write
    Allow yourself time for:
    • prepare a cover page
    • organize a table
    • write an executive summary

    Do Write
    Leave yourself time for:

    • preparing a cover page
    • organizing a table of contents
    • writing an executive summary

    Leave yourself time for:

    • cover page preparation
    • organizing a table of contents
    • writing an executive summary

4. Comma Splices & Fused Sentences

  • These are serious punctuation errors.

  • Comma Splice:
    A comma splice happens when you join two sentences with only a comma:

    We hiked for two days, we were very tired.
    The television is too loud, the picture is fuzzy.

    You can fix comma splices by changing the comma to almost any other mark of punctuation such as:
    a colon
    a semicolon
    a dash
    a period

  • For Example:
    We hiked for two days: we were very tired.
    We hiked for two days; we were very tired.
    We hiked for two days-we were very tired.
    We hiked for two days. We were very tired

    Or, you can add a coordinating conjunction like and or so after the comma:

  • For Example:
    We hiked for two days, and we were very tired.
    We hiked for two days, so we were very tired.

  • Coordinating Conjunctions:

    and
    or
    but
    nor
    so
    for
    yet

    Just to confuse the issue...
    The following words are conjunctive adverbs (*not* coordinating conjunctions) and cannot be used after a comma splice:

  • Conjunctive Adverbs:

    accordingly
    as a result
    consequently
    first
    for example
    furthermore
    however
    indeed
    in fact
    instead
    likewise
    moreover
    nevertheless
    next
    otherwise
    still
    therefore
    unfortunately

    You need some sort of terminal punctuation before it (colon, semicolon, dash, etc.):
    We hiked for two days; therefore, we were very tired.
    We hiked for two days. Therefore, we were very tired.
    We hiked for two days; we were, therefore, very tired.
    We hiked for two days. We were, therefore, very tired.

5. Fused Sentence

  • A fused sentence is simply a comma splice without the comma and they are always *wrong*.

  • For Example:
    We hiked for two days we were very tired.
    The television is too loud the picture is fuzzy.

  • Fix fused sentences the same way you fix comma splices -- by putting in some terminal punctuation (colon, semicolon, dash, period) or by adding a comma and a coordinating conjunction (line and or but).
 

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