Start with: Your request.
Say what you want in the first sentence or two and let the rest of the explanation follow.
Preface complex requests with a sentence or two of explanation
Make sure the request cannot be misunderstood
In the Middle: Explain the request and how the audience benefits
Give details of your request
Make sure you make apparent how the audience will benefit
Ask questions you might have in order of importance (if cost is important to you, ask the one about shipping price first, etc.)
Don't ask questions that you can find out the answers to yourself
Ask only questions that are related to your main point
Use numbered lists or bullets when requesting several things
Finally: A courteous close and a request for specific action
Request some specific action
Close with an expression of appreciation
Give contact info
Back to Assignment #5
Adapted from: Bovee, Courtland L and John V. Thill, eds. Business Communication Today. 6th ed. Upper Saddle River, NJ: Prentice Hall. 2000.